Privacy clause for candidates
1. INFORMATION OF THE PERSON IN CHARGE OF THE TREATMENT
Data Controller: The AWWG entity listed as the employer in the job offer publication
(hereinafter, the “Data Controller”)
Postal adress: Carretera Laureà Miró, núm. 403-405, 08980 Sant Feliu de Llobregat
(Barcelona)
E - mail adress: dpo@awwg.com
1.1 Incorporation of personal data into the Data Controller's files
In accordance with the provisions of the current regulations on Personal Data Protection, we
inform all persons who register or submit their application (hereinafter "Candidates") to the job
offers of the Data Controller, that all personal data provided by the Candidate will be incorporated
into the files owned by the Data Controller for the purposes of a human resources department,
i.e. the management of their application in the various selection processes.
The completion of all the requested data is necessary to achieve an optimal provision of the
services made available to the Candidate. If not all the data is provided, the Data Controller does
not guarantee that the information and services requested can be provided correctly or meet the
needs of the Candidate.
The Candidate guarantees that the information provided to the Data Controller is correct and
complete, and must keep it updated at all times, exempting the Data Controller from the
consequences and damages that the inaccuracy of the same may cause to others and / or third
parties. The Data Controller reserves the right to review the Candidates' data.
2. WHAT PERSONAL DATA DO WE PROCESS?
All information collected by the Data Controller will be treated fairly, lawfully and transparently.
Also, the data requested in each of the treatments carried out will consist only of those strictly
necessary to carry out the intended purpose and informed in each case, not being further
processed in a manner incompatible with those purposes.
Thus, the data collected will be adequate, relevant and not excessive in relation to the purposes
for which they are processed in each case. In general terms, within the framework of the various
processing activities carried out in the organization, the following data are collected:
- Data collected from the data subject himself/herself.
Data collected: Your name, address and contact details, such as e-mail address, date of birth and telephone number. Details of your qualifications, attitudes, experience and work history, obtained from your CV or application form provided when you participate in the selection process. Health (degree of disability)
Reason: To maintain accurate and up-to-date identification and contact details during the application and interview process. We use this information to manage selection and recruitment, and to assess your suitability for the position for which you have applied. This data will also be used to plan your probationary and onboarding period. Only in certain cases, we will ask for this information in order to comply with the law on social integration of people with disabilities, in case it is applicable.
3. WHERE DOES THE PERSONAL DATA COME FROM?
As a general rule, personal data are always collected directly from the owner of the same,
however, in certain exceptions, the data may be collected through third parties, entities or services
other than the interested party.
In this regard, this will be communicated to the interested party through the informative clauses
contained in the different information collection channels.
4. PURPOSES OF PROCESSING
We process your personal data in order to manage the selection process.
For this purpose, we carry out different processing:
- Evaluation and scoring of resumes: Scoring of CVs, in relation to the criteria
established by the company.
- Carrying out interviews with the candidate to determine if they fit with the job offer.
- Contact with the candidate in order to inform them about the recruitment process.
- Completion of language tests or practices related to the job position.
- Request for recruitment information.
- Talent pool: Storage of cv's for future needs.
5. LEGITIMACY FOR THE PROCESSING OF PERSONAL DATA
Pre-contractual relationship:
The legitimizing basis for managing the application of data subjects is the implementation of precontractual measures.
Consent to processing
Once the selection process has been completed, the candidate may give his or her consent to
store his or her CV for future selection processes. Also, the candidate must express, freely, the
transfer of their personal data to other companies within the same business group of All We Wear
Group, "(A list of group companies is attached in Annex) and to allow us to ask for references
from previous jobs in different companies.
6. RETENTION PERIODS
If your application for employment is not selected, we will keep your data in our HR systems for 1
year after the end of the relevant selection process. At the end of this period, or if you withdraw
your consent before then, your data will be deleted or destroyed.
If your application for employment is successful, only the necessary information for the
management of your employment relationship collected during the recruitment process will be
transferred to your HR file and will be retained for the duration of your employment with the
company. You will be informed of the retention periods of your data in our employee privacy
policy.
7. WITH WHOM DO WE SHARE PERSONAL DATA?
Your information will be shared internally for the purposes of the recruitment process. This
includes members of the HR and Talent Acquisition teams, interviewers involved in the selection
process, business area managers and anyone else who needs to access the data to perform their
functions.
The data provided by the Candidate may be accessible by third parties, only in cases where the
selection process is outsourced and always ensuring adequate security measures for the
processing of the Candidate's personal data. We will transfer your data outside the European
Economic Area (EEA), as some of our providers, are located outside the EEA, namely in the
United States.
In this sense, service providers located outside the EEA have a valid mechanism to be able to
make international transfers: (i) either they are located in a country or territory that has been
declared adequate level of protection by the European Commission, in the case of US companies
they may be certified by the EU-US Data Privacy Framework (DPF); or (ii) they have signed the
corresponding standard contractual clauses approved by the European Commission (“STC”), an
agreement signed between both entities by which the non-EEA company and the EU-US
company are required to sign the corresponding standard contractual clauses approved by the
European Commission (“EU-US Data Privacy Framework”). (ii)they have signed the
corresponding standard contractual clauses approved by the European Commission (“STC”), an
agreement signed between both entities by which the non-EU company guarantees that it applies
European data protection standards.
Therefore, the use of these suppliers does not result in a lower level of protection of your personal
data than the use of suppliers located in the European Union.
8. EXERCISE OF RIGHTS
The Candidate may exercise the rights of access, rectification, cancellation, limitation, opposition,
portability,the right not to be subject to automated decisions, including profiling, and the right to
withdraw the consent given by means of a written communication addressed to the Data
Controller Carretera Laureà Miró, 403-405-08950 Sant Feliu de Llobregat; or by e-mail addressed
to dpo@awwg.com. In both cases, if we have reasonable doubts about the identity of the
requestor of a right, we may ask for a copy of his/her national identity card, passport or other valid
document that identifies him/her.
In any case, you can request the protection of the Spanish Data Protection Agency through its
website.
9. PROHIBITION FOR CANDIDATES OUTSIDE LEGAL AGE
The services offered by the Data Controller are intended for persons who are within the legal
working age. The Candidate acknowledges that he/she is of legal age. Otherwise, we urge the
Candidate to leave the website immediately.
10. OBLIGATIONS OF THE CANDIDATE
The Candidate undertakes to the truthfulness and accuracy of the data he/she provides, to keep
them updated and is responsible for communicating to the Data Controller any changes to them.
The Candidate is responsible for the personal data of third parties that may be included in the
files of the Data Controller. In this regard, the Candidate must obtain their prior and express
consent, having informed them of the terms contained in this Privacy Policy. The Candidate
agrees to hold harmless the Data Controller against any possible claim, fine or penalty that may
be forced to bear as a result of the breach by the Candidate of the duty described in this
paragraph.
The Candidate also undertakes to indemnify the Data Controller against any possible claim, fine
or sanction that it may be obliged to bear as a consequence of the breach by the Candidate of
this Privacy Policy.
11. INTELLECTUAL AND INDUSTRIAL PROPERTY
All the contents of this website, understanding these merely by way of example, the texts,
photographs, graphics, images, icons, technology, software, links and other audiovisual or sound
content, as well as its graphic design and source codes (hereinafter, the "Content"), are the
intellectual property of the Data Controller or the companies of the group, without any of the
exploitation rights recognized by the current legislation on intellectual property on the same,
except those that are strictly necessary for the use of this employment service, can be understood
to be transferred to the Candidate.
The trademarks, trade names or distinctive signs are owned by the the Data Controller or group
companies, without it being understood that access to this employment service attributes any right
over such trademarks, trade names and / or distinctive signs.
12. SECURITY
The Data Controller maintains security levels of personal data protection in accordance with
current regulations.
The Data Controller will not be liable for damages caused as a result of any technical failure in
the services provided or products purchased caused by the very nature of the Internet or your
device, including, but not limited to, loss, misuse, alteration, unauthorized access, theft, fire, flood
or any other force majeure event that may affect the data.
13. MODIFICATION OF THIS PRIVACY POLICY
The Data Controller reserves the right to modify this Privacy Policy for any legal adaptation to
future legislative or jurisprudential developments, as well as industry practices.
In any case, we will communicate to the Candidates by email such changes.
ANNEX:
GROUP COMPANIES:
CALVIN KLEIN:
CK Apparel Iberia, S.L.U / ESPAÑA
Calvin Klein Stores Spain SL / ESPAÑA
PVH Stores Portugal, Lda. / PORTUGAL
FAÇONNABLE:
Façonnable Holding SAS/ FRANCIA
Façonnable Belgique SPRL / BELGICA
Façonnable Portugal Unipessoal L.D.A. / PORTUGAL
Façonnable Spain L. / ESPAÑA
Façonnable SAS France / FRANCIA
Façonnable SCS / MONACO
HACKETT:
Hackett Limited/ REINO UNIDO
Hackett Ireland / IRLANDA
Hackett Lim. Spain S.L. / ESPAÑA
Hackett Limited / REINO UNIDO
Hackett Lim. Mexico / MEXICO
Hackett Netherlands B.V. / HOLANDA
Hackett Portugal Unipessoal, Lda. / PORTUGAL
Hackett Retail Belgium NV. / BÉLGICA
Hackett Retail Deutschland GmbH / ALEMANIA
Hackett S.A.S / FRANCIA
Hackett USA Corp / ESTADOS UNIDOS DE AMÉRICA
PEPE JEANS:
Global Jeans - Comércio de Vestuário S.A. / PORTUGAL
Venture Retail S.r.o / REPÚBLICA CHECA
Pepe Jeans Europe, B.V. / HOLANDA
Pepe Jeans France SARL / FRANCIA
All We Wear Group S.L / ESPAÑA
Pepe Jeans Hungary Kft. / HUNGRIA
Pepe Jeans Italy SRL / ITALIA
Pepe Jeans London GmbH / ALEMANIA
Pepe Jeans London Limited / REINO UNIDO
Pepe Jeans Mexico, S. de RL. De C.V / MÉXICO
Pepe Jeans Polska Sp. Z.o.o. / POLONIA
Pepe Jeans S.L. / ESPAÑA
Pepe Retail - Comercio De Texteis, Unipessoal, LDA / PORTUGAL
Pepe Jeans India Ltd / INDIA
Madison Clothing Ltd / SWITZERLAND
Madison Clothing Handels Gmbh / AUSTRIA
TOMMY HILFIGER:
Hilfiger Stores Spain, S.L. / ESPAÑA
GIII:
DKNY Stores Spain SL/ ESPAÑA
AWWG Brand Management Iberia SL / ESPAÑA